Staffing Support Assistant - Talent Division (2020-21)

Ref. 9999

Position Description

TITLE:

Assistant, Staffing Support

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

Talent Development

CLASSIFICATION:

Classified, Confidential

FLSA:

Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours or duty days and hours as assigned

ISSUED:

Created: March 2015

SALARY GRADE:

CFCA 8

BASIC FUNCTION: The Staffing Support Assistant is responsible for providing support to Staffing Analysts on a variety of human resources functions, including but not limited to, recruitment, staffing, certification, wage/salary administration and/or benefits for certificated and classified personnel. Under supervision of Staffing Manager, the Staffing Support Assistant will also be responsible for the accurate and timely entry of a variety of employee data, processing related forms and documents, and providing customer service.

The Staffing Support Assistant must maintain confidentiality of all personnel matters; some duties will involve access to confidential information concerning employer-employee relations.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS

Support standard human resources services including preparing I-9s, scheduling fingerprinting appointments, managing TB notifications, printing and delivering employment contracts, scheduling new employee orientations, and sending reasonable assurance letters.

Maintain online accurate employee records such as leaves of absence and transfers, often information of a confidential nature involving employer-employee relations.

Prepare final termination paperwork for departing employees.

Assist with administration of employee benefits, including processing benefit/enrollment applications and supporting documents; facilitating applicable payroll deductions; assisting with processing and submission of retirement applications; and disseminating benefits literature to employees.

Communicate with the public, prospective employees, District administrators, and other District employees regarding general and technical personnel matters; explain personnel policies and District procedures to all levels of staff and the public.

Respond to employee inquiries; provide answers to frequently asked questions for the Division website.

Assist in composing, organizing and editing employee handbooks and personnel manuals.

Gather, compile and organize employment, salary and other statistical or personnel data; calculate, analyze and summarize statistical data for federal, state, and District reports or special projects.

Prepare and maintain a variety of records, logs and files, including information of a confidential nature involving employer-employee relations and other issues; maintain confidentiality of information and records.

Compose correspondence independently or from oral instructions; prepare letters, memorandums, and forms; request, provide or verify information to ensure accuracy of data; prepare, format, proofread and copy records, reports or related materials.

Provide support to the Talent Development staff.

Schedule meetings, conferences and appointments; maintain calendars; complete administrative and clerical tasks; arrange travel when necessary.

Perform data entry in the HRIS system, including new employees, current employee changes, benefits and credential information.

Assist in the proctoring employment tests for applicants such as Administrative Assistant testing or other needed skill tests as stated in the (s).

Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

TRAINING, EDUCATION AND EXPERIENCE:

Associate's Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college). A combination of experience and education may be used to meet the Associate's Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.

Four (4) years of experience in human resources or related field

LICENSES AND OTHER REQUIREMENTS:

Valid California Driver's License

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

The principles, methods, strategies and techniques of basic human resource administration

Applicable federal, state, school district laws, codes and regulations related to staffing

Software applications such as word processing, spreadsheets, and databases

District systems for processing personnel

Methods and processes of data entry and basic data reporting

Customer service and public relations methods and techniques

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students

Correct English usage, grammar, spelling, vocabulary and punctuation

Computer software, hardware, and related technology

ABILITY TO:

Maintain customer service performance standards, including tact, patience, and courtesy

Perform a variety of highly difficult, technical duties involving specialized knowledge and independent judgment

Understand and interpret District and other rules, policies and procedures and answer questions

Compose correspondence; proofread and data check to ensure accuracy

Maintain confidentiality in maintaining critical and sensitive information, records, and reports

Complete work accurately and as directed with many interruptions

Compose correspondence; read, understand, and review documents for accuracy and relevant information

Communicate clearly and concisely, both orally and in writing

Work independently with little direction

Work as an integral part of a team

Operate personal computer, related software, and other office equipment

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; extensive public contact with constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Talent
Salary Range: $50,060.92 - $63,899.21 / Per Year
Shift Type: Full-Time

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