WHO ARE WE?

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  About us
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  K12 Produces Results
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  thinkTANK12

Get to know OHVA!

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  Ohio Virtual Academy
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  Behind the scenes
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  A Day in the life

K12 believes in Education for Any One. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Passionate Educators are needed at the K12 partner school, Ohio Virtual Academy. We want you to be a part of our talented team!

The mission of Ohio Virtual Academy is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

Ohio Virtual Academy (OHVA) is a rapidly-growing organization that offers our teachers and staff members the excitement of exploring an emerging concept in education. Daily, our talented teachers and staff experience the impact they make on the lives of students. Join us and be inspired by the potential of our students.

The Special Education Registrar Assistant supports school administrators Special Education office support by overseeing the processing requests for both new Special Education enrollments and withdrawals in the applicable systems, maintaining student files and records that are Special Education in nature, course placement for students with disabilities, performing routine administrative duties and facilitating communication with various stakeholders.

Essential Functions, Duties and Responsibilities: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities and/or skills required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Requests and tracks receipt of records for newly enrolled Special Education students; prepares mass data imports for new students within prescribed time frames;
• Processes student withdrawals for students with disabilities; fulfills records requests for withdrawn students within prescribed time frames;
• Processesparent contact and data information changes in Special Education systems;
• Maintains school and state student-level databases, including data entry;
• Creates customized special education reports as requested;
• Creates and maintains Special Education students cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
• Maintains and scans received files for all students with disabilities;
• Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records for students with disabilities;
• Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
• Support school outings and professional learning events as requested;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA);
• Assists the Special Education enrollment process with specific duties assigned by the Associate Special Education Director- Operations/Compliance;
• Assigns courses for students with disabilities upon guidance for the Special Education manager; and
• Ensures all Special Education state reporting is completed in a timely manner; alerts the Special Education Associate Director to any issues regarding timelines.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

• Adaptability/Flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing
• Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and
• Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

Supervisory Responsibilities: This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.

Minimum Required Qualifications:

• High school diploma or equivalent AND
• One (1) year of related work experience OR
• An equivalent combination of education and experience

Certificates and Licenses: None required.

Other Required Experience, Knowledge, Skills, & Abilities:

• Excellent organizational and time management skills
• Maintain confidentiality
• Strong written and verbal communication skills
• Professional experience using Microsoft Excel, Word, and Outlook
• Experience using search engines (internet) for research
• Experience using a student information system and/or other type of database
• Detail oriented, able to identify errors in student data and information
• Able to multi-task, get tasks done quickly and accurately
• Customer service oriented
• Communicate professionally and tactfully through all communications
• Flexible, team-player; adapts to changing office environment
• Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases
• Has a willingness to obtain special licenses or certificates such as Notary, first aid, and CPR
• Ability to travel 10% of time for meetings, professional development, etc.
• Ability to lift up to 25lbs
• Ability to pass required background check.

Desired Qualifications:

• Associate’s degree
• Experience working in a public school environment

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is an office-based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.