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Director of Finance - Extended Search

East St Louis School District 189 | East St Louis IL 62201 USA | Revised: 09/21/2017

Job Descriptiontop

  • Position Type:
    Administration/ Director of Finance

  • Date Posted:
    9/13/2017

  • Location:
    189 Board of Education Administration Building

  • Date Available:
    Immediate Opening

  • Closing Date:
    Until Filled

  • JOB TITLE: Director of Finance
    CLASSIFICATION: Administration

    FLSA: Exempt (Administrative)
    DEPARTMENT: Finance Department

    SALARY: Administrative Pay Scale
    WORK YEAR: 260 Days

    REPORTS TO: Chief Financial Officer

    JOB DESCRIPTION:
    The Director of Finance will coordinate and manage the daily activities of the District's accounting functions including interface with the third party accounting firm.

    REQUIREMENTS:
    Educational Level: B. S. or B. A. in Public or Business Administration
    MBA, CPA (a plus)

    Physical Requirements: This position requires constant hand-eye and mind-eye coordination, hearing; intermittent sitting, speaking, and keyboarding. Frequent writing and sorting are also required.

    Experience Requirements: 3-5 years public or private accounting, budgeting and related experience with federal grants (A-133 and A-87).

    Other Requirements: Strong exposure to computer accounting systems, accounting software implementation, and government fund accounting.

    ESSENTIAL FUNCTIONS AND DUTIES:
    ADMINISTER ANNUAL BUDGET OF THE DISTRICT
  • Develops, implements, and supervises procedures to be used in the preparation of the annual budget.
  • Prepares necessary revenue and expenditure projections.
  • Reviews proposed expenditures to determine that they are within the framework of the adopted budget of the District and establishes and maintains a system for controlling and preventing over-expenditure of the budget.
  • Participates in the review of the proposed budget and prepares interim and final budget reports.
  • Prepares cash projections and reports.

  • ADMINISTER CENTRAL ACCOUNTING DEPARTMENT OF THE DISTRICT
  • Supervises personnel engaged in the administration of accounting and grant fiscal accounting.
  • Initiates and sustains procedures and schedules for the preparation, audit and distribution of disbursements checks, cash receipts, and payroll including maintaining accounts receivable and bonds payable.
  • Prepares, maintains, audits, and furnishes information for financial, operational, and statistical reports and records as necessary. Prepares and analyzes monthly and annual financial reports.
  • Maintains bond issue records and performs necessary audits.
  • Prepares formal responses to annual audits and implements audit recommendations as necessary.
  • Prepares and files the ISBE General State Aid, Supplemental and other reports to state and federal agencies.
  • Prepare, review, or direct all accounting entries (transactions and journals) for the District and related sponsored programs and restricted funds.
  • Management of the accounting for the Area Special Education Cooperative and Regional Vocational Education.
  • Management of and preparation of materials for special accounting projects.

  • GRANT FISCAL ACCOUNTING
  • Assumes responsibility for post award grant accounting thus ensuring compliance with funding source administrative guidelines, timely receipt of revenue, accurate submission of expenditure reports, A-133 Audit and orderly closure of projects.
  • Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following board policy, granting agency guidelines, and all applicable federal regulations related to special programs.
  • Directly consult with all stakeholders (superintendent, program managers, principals, bookkeepers, etc. concerning the sponsored programs and other restricted accounts as they relate to financial administration of grants. This includes interpreting federal requirements and granting agency guidelines of such grants.
  • Prepare all applicable expenditure reports for sponsored programs and ensure the timely submission thereof.
  • Attend professional development training and stay abreast of the Office of Management and Budget Circulars and their applicability to grants management related to A-133 audit.
  • Proposing policies and procedures related to restricted funds for review and implementation by Program Managers.
  • Assisting Grant Program Managers in the financial reporting and other administrative requirements of their grants/contracts, state Memorandum of Agreements, training.
  • Monitoring/tracking the status of each program through its program life cycle
  • Write, update, train and maintain the Grant Accounting Handbook, which will serve as the policies and procedures manual for all program managers over special programs and grants/contracts.

  • ASSIST WITH SCHOOL BOARD MEETINGS
  • Supervises staff involved in preparing financial matters and personnel matters exhibits for school board meeting agencies.
  • Assists with the writing of the minutes of school board meetings.
  • Assists with the final preparation of the agendas for the school board meetings as may be necessary.

  • MISCELLANEOUS
  • Serves as resource person for negotiations with employee groups.
  • Works under the general guidance of the Chief Financial Officer in administering the planning and evaluation functions of the Finance Department.
  • Serves as Acting Chief Financial Officer during periods of long term absences of Chief Financial Officer.
  • Assists in establishing and maintaining good relations with civic, professional, service, parent organizations and the community in general, and by having an active interest and involvement in community activities.
  • Maintain regular attendance.
  • Assist in the closing of the district's fiscal year end books as needed.
  • Performs other duties as assigned


  • KNOWLEDGE AND ABILITY:
  • Knowledge of federal regulations (i.e. A-133 and A-87) related to sponsored programs at local, state, and federal levels.
  • Knowledge of productivity based applications including word processing, spreadsheets, and databases.
  • Knowledge of general fund accounting and fiscal management principles
  • Ability to work tactfully and effectively with administrators, employees and the public
  • Ability to supervise and evaluate the performance of assigned staff.

  • WORKING CONDITIONS:

    A. Inside Outside Both
    XXX

    B. Climatic Environment:
    Typically, work is conducted in an office environment includes walking, standing, squatting, hearing and speaking to exchange information and make presentation; seeing to monitor various activities; read documents, view computer monitor, kneeling, bending at the waist, sitting for extended periods of time; reaching overhead, above shoulders, and horizontally, or bending at the waist to retrieve and store files; dexterity of hands and fingers to operate a computer keyboard; lifting semi-heavy objects, use of personal protective equipment when required.
  • Hazards: Travel between locations will cause exposure to hazardous driving and walking conditions.



  • Job Detailstop

    Location East St Louis, IL, United States
    Categories Director/Manager/Coordinator
    Organization Type Public School
    Teaching field Other

    Location Maptop

    How to Applytop

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    Job Code 2717
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