ABOUT THE DISTRICT


Jeffco Public Schools, Colorado's largest K-12 school district, with 85,000 students and approximately 14,000 employees, has provided educational excellence for more than 60 years. Nearly 10 percent of all Colorado K-12 students attend a Jeffco school and our employees benefit from partnerships with experienced, dynamic school leaders throughout our district. Our Jeffco Generations vision document and strategic plan map out with focus and clarity what we expect our schools to accomplish with our graduates. Come join us!

ABOUT THE SCHOOL/DEPARTMENT

The Jeffco Public Schools Payroll Department is responsible for processing pay adjustments, leaves, terminations, garnishments, and other employee actions affecting pay. Other responsibilities of the team include generating year-end tax forms, reconciling withholding accounts, establishing payroll policies and procedures, and maintaining employee payroll records and reports required by the Jefferson County School District, State and Federal governmental agencies. In addition, the department provides one-on-one assistance to employees regarding payroll issues and questions.
Our mission is accurate and timely processing of monthly payroll for over 14,000 employees.

ABOUT THE JOB

Please respond to the questions below, and attach with your Resume.

How many years of experience do you have processing Payroll? What software did you use to prepare and process Payroll? Describe your payroll tax experiences. Describe your experience in a leadership role or as a supervisor. What experience do you have with documentation of payroll practices and procedures? Describe how you test for effectiveness. Have you trained a new employee on a process or procedure? Tell us about that situation. Tell us how you verify the calculations of your payroll system. How many employees do you pay? How many team members are in your payroll department? Why do you want to work in Payroll?

RESPONSIBILITIES

SUMMARY: Initiate accurate processing of complex payroll data and related documents for Payroll, while complying with Federal and State laws, Negotiated Agreements, and District Policy. Maintain critical payroll data for tax accountability and reporting. Assist in maintaining payroll and time & labor data with the collaboration of the appropriate schools/departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Independent initiation and execution of payroll and time & labor processes to produce pay for District employees each month. Trouble-shooting and solving issues that arise during processing.

Provide training and act as a resource to payroll team and other District staff members. Analyze and research, resolve and respond to issues; or escalate for assistance. Assist in testing upgrades & implementing models into the system, as requested.

Proficiently manage and carry out duties and responsibilities; independently manage area of responsibility unique to sites supported; and effectively cross train with other Payroll Team members for a working understanding of at least two specialty areas (i.e., garnishments, PERA, retirement savings, etc.). Fill in for Payroll Team members during absences and value and maintain relationships in all areas of work.

Provide accurate processing of complex payroll data to assure precise and timely compensation of District employees while complying with Federal and State laws, Negotiated Agreements, and District policy. Verify accurate payments for new hires, terminations, transfers, leaves of absence, and retroactive pay. Exercise discretion and maintain confidentiality of sensitive data. Organize and prioritize a wide range of tasks with multiple priorities.

Excellent customer service skills and effective verbal and written communications responding to pay related inquiries of more than 12,000 employees and with outside agencies.

Collaborate with Risk Management to ensure accurate workers compensation payments.

Manage the District's Voluntary Retirement Savings benefit programs 403(b), 457, 401(k). Analyze and audit, balance and monitor year-to-date payroll deductions and year-to-date limitations.

Coordinate, calculate and manage payments for child support, garnishment, bankruptcies, and federal and state liens with IRS, Colo. Dept. of Revenue, Social Services, Family Support Registry and Courts.

Enter, upload, manage employee payroll deductions/withholdings including, but not limited to dues, charitable giving, and taxes.

Communicate with Public Employees Retirement Association (PERA) on earning reporting and purchase of service salary explanations.

Create and maintain process documentation for your areas of responsibility.

Work with Accounting Department to research, notify, maintain, correct, and resolve stale-dated paychecks on the District's bank statements.

Monitor Time & Labor system and analyze research and solve issues.

Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE: Requires 3-5 years of payroll experience. PeopleSoft experience preferred.

EDUCATION AND TRAINING: High school diploma/GED required, and specialized advanced courses in business, technical, or vocational school of up to one year of college in accounting or business courses.

CERTIFICATES, LICENSES, & REGISTRATIONS: FPC or CPP preferred.

SKILLS, KNOWLEDGE, & EQUIPMENT: Experience with large, complex computerized/integrated payroll and human resources systems, as well as Microsoft Word and Excel, etc.

SUPERVISION: This job has no supervisory responsibilities.

COMMUNITY RELATIONS: Daily contact with persons in the same work unit or building, persons in other departments/buildings. Contact with classified, licensed and administrative staff outside the department, with advisory committees, vendors/contractors, public agencies, general public, and local government to maintain relationships.

DECISION MAKING: Requires analysis and application of payroll processes, systems, District policies/rules/regulations, benefit programs/deductions, and federal/state laws to monitor and make decisions regarding the processing of the District's payroll.

COMPLEXITY OF WORK: Requires independent judgment to determine the best use of methods and resources to accomplish objectives for the Department/District and to interpret District policy and federal/state laws.

EDUCATIONAL DELIVERY: Support the District by providing accurate and timely salary payments for all District employees and record keeping. Provide direct services for Financial Services and Human Resources. The majority of time is not spent at the school site.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, evaluate, and use interpersonal skills.

WORK ENVIRONMENT: While performing the duties of this job, the employee is in an office environment. The noise level in the work environment is usually quiet.

SALARY

Jeffco Salary Schedules

BENEFITS

Jeffco Benefits
As a full-time year-round employee at Jeffco Schools you will have access to:

• Medical, Dental, Vision Insurance
• Flexible Medical and/or Dependent Care Account or Health Savings Account
• Employee Supplemental Life, Spouse Life, Child Life
• Employer paid Life, Short Term Disability, Long Term Disability
• Retirement Savings options include Jeffco Schools 403b, PERA 401k/457
• Colorado PERA defined benefit program in lieu of Social Security www.copera.org
• Vacation - 2 weeks to begin, increasing to 3 and 4 weeks at 5 and 10 years
• Personal Leave - 2 days per year
• Sick Leave - 12 days per year
• Holidays - 13 days including the following:
  • New Year's Day
  • Martin Luther King Day
  • President's Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving and day after
  • Winter Break (5 days between Christmas/New Year's Eve)

EQUAL EMPLOYMENT OPPORTUNITY

The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.