Bookkeeper - ES/MS - Clerical Support - School

Position Type:
Oth Classified Support Person/ Bookkeeper - ES/MS

Date Posted:
4/18/2019

Location:
Winn Holt Elementary

Date Available:
07/22/2019

Job Code: Bookkeeper - ES/MS - 050003 Standard Hours: 40 Department: Clerical Support - School - 241000 Empl Class: NA Minimum Salary: $19,523.00/Annually

Maximum Salary: $38,874.00/Annually

Scheduled Days: 210

Target Openings: 1

   License and Certification Qualifications: None required.

Education Qualifications: High school diploma or equivalent with emphasis on business education required. Additional post secondary education in a related field preferred.

Experience Qualifications: Three years of accounting/bookkeeping experience required. Accounting/bookkeeping experience with PeopleSoft or another Enterprise Resource Planning (ERP) software system preferred.

Skills Qualifications: Knowledge of generally accepted accounting principles and financial reports; ability to prepare reports and business correspondence; ability to solve practical problems; ability to work independently; ability to possess strong organizational skills: and ability to possess strong computer skills with a working knowledge of Microsoft Excel and various integrated applications.

Primary Responsibilities: Maintain accurate financial records for all funds received by or assigned to the local school by following general accounting policies and procedures as set forth by federal, state, and local Board of Education agencies and assist principals and/or assistant principals with financial decisions by providing advisement concerning the school?s financial status.

1. Verify anddeposit all local school funds in a timely manner.

2. Receipt collections into appropriate accountsin the local school software and distribute resulting electronic receiptsto appropriate school personnel.

3. Review local check requests for proper documentationand availability of funds.

4. Process approved vendor invoices for paymentin a timely manner.

5. Oversee reporting responsibilities for localreports.
a. Process reports for principal review andsubmission to Financial Operations Department.
b. Process and distribute monthly reports forreview by club sponsors and department chairs.
c. Review monthly budget report for accuracyand process biannual budget amendment as needed.
d. Facilitate data gathering for year-end reportingand annual audit.

6. Communicate accounting processes to schoolstaff, including receipting and purchasing, to ensure compliance with localschool accounting procedures.

7. Oversee electronic ordering of supplies andmaterials for local school.

8. Organize and maintain files for all schoolfunds as specified in the Local School Accounting Manual.

9. Participate in training programs to increaseskills and proficiency as related to job assignment.

10. Interact effectively with staff membersand administrators, using tact and good judgment.

11. Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.