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Program Manager: Middle School Operations - Middle School Network Office (2018-19)

Employer
Oakland Unified School District
Location
Oakland, CA, US
Salary
$77,575.92 - $99,008.22 / Per Year
Ref: PCN6523

TITLE:

Program Manager, Middle School Operations

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

As Assigned

CLASSIFICATION:

Classified Management

FLSA:

Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours or duty days and hours as assigned

ISSUED:

Created: November 2018

SALARY GRADE:

ADCL 14

BASIC FUNCTION: Under general supervision, the Program Manager, Middle School Operations is responsible for planning and directing special projects for the Middle School Network Superintendent. Under the supervision of the Middle School Network officer, the Program Manager manages and coordinates the implementation of department projects and manages various department-related strategic and operational projects and initiatives, including Measure G1, Salesforce, and other MS related grants and operational support. These projects will require collaboration across functional teams and departments throughout Oakland Unified School District.

Act as a liaison between the Network Superintendent, the direct reporting management team, and school sites aligning execution of goals, removing roadblocks, performing analysis and gathering research to facilitate effective decision-making, and ensuring communication and reporting are happening smoothly and consistently.

REPRESENTATIVE DUTIES: (Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements).

ESSENTIAL FUNCTIONSMiddle School Grants (such as Measure G1, Salesforce, OGO) Operations and System Development

Lead and take overall responsibility for planning, organizing, and directing long and short-term special projects, which potentially span across Middle School Network office's functional areas across the District.

Collaborate with Division leadership to determine which policies, practices and procedures impacting departmental success should be prioritized for engagement, review and updated/changed.

Assist in the development of procedures, policies, record-keeping and duties related to overall management and administration of projects, as required.

Develop critical path or project flow diagrams to evaluate progress on tasks. Establish and communicate project schedules and milestones.

Assist Division leadership and staff with root cause analysis and corrective action activities.

Ensure designated projects produce required deliverables as proposed within specified constraints.

Provide technical expertise, information and assistance to the Middle School Network officer regarding assigned functions.

Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files.

Provide direction, coordination and support of special projects related to the financial planning, budgeting process, and expenditure reporting as required for internal management of the Middle School Network office for conformance to District financial policies and procedures.

Integrate change management framework and activities in strategic projects, i.e., Measure G1, Salesforce, etc.

Communication and Middle School Operational SupportEnsure ongoing monitoring of projects and provide updates on progress of projects to stakeholders-reports will include progress updates, problems, proposed solutions and whether the project is on schedule.

Synthesize, translate and communicate complex topics and issues (including District policies and programs) to a wide range of audiences.

Respond to parent and/or community inquiries; work with schools and departments to resolve concerns of parents and community of a routine nature that are directed to the Network Superintendent.

Maintain approved budgets and transaction records; processes requisitions, claims and requests for budget allocation changes and reassignment of funds to and from various accounts, coordinating with fiscal staff to ensure compliance.

Accountability and Financial OversightAssist the Middle School Network officer and Division leadership in identifying significant change opportunities via data collection, analysis and evaluation; and opportunities to support core business objectives by challenging conventional thinking and applying a customer-focused approach across processes.

Convene, facilitate, and/or serve on committees, task forces and ad hoc groups as necessary to coordinate functions for assigned areas of responsibility.

Develop collaborative service delivery methods, teams, and organizational structure in the context of increased effectiveness; encourage effective new practices and methods; assure coordination of divisional activities with other units and designated priorities, provide status reports on progress of priorities; contribute to Middle School Network office improvement efforts.

Manage the agenda for the management team and all Middle School Network office staff, including off-site retreats to ensure communication and coordination between teams is as efficient as possible.

Actively engage Division staff in support of the Department and District's mission to improve student achievement.

Approve all categorical requisitions and contracts from departments and school sites; review and advise on compliance issues as needed.

Ensure staff assigned to projects is competent for the role they are undertaking and provide management to staff as required; monitor the performance of project team members so optimum service and value is realized; develop project objectives for the team, monitor performance and provide guidance as required.

Manage, motivate, develop and evaluate assigned staff; includes hiring, resource allocation, coaching, performance management, and development of staff.

Attend department and other meetings as required. Travel to school sites as needed.

Provide cross-training to other staff members within the department. Perform related duties as assigned.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Project management principles and methodologies Strategic direction of Oakland Unified School District

Organizational development and organizational change management principles and practices Applicable federal, state and District codes, regulations, policies and procedures governing work scope Planning, organization and coordination needed for assigned program

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students and staff Interpersonal skills using tact, patience and courtesy

Correct English usage, grammar, spelling, vocabulary and punctuation Computer software, hardware and related technology

ABILITY TO:Coordinate and supervise special projects, capital projects and consultant studies

Accurately analyze situations and problems relating to projects, identify alternative solutions, project consequences of proposed actions, and implement an effective course of action in accordance with general policy and pertinent codes and regulations

Explain complex problems and solutions in clear, concise and compelling ways Maintain confidentiality at all times

Understand and interpret District policies and procedures; be able to incorporate them into practice and explain them to others.

Design, develop and implement broad strategic initiatives and work plans and evaluate their outcomes Facilitate discussion and learning activities towards a clear end

Establish and maintain effective working relationships with others of diverse backgrounds, expertise and personalities

Motivate and support adults to transform their practices

Serve as a resource to District administrators and facilitate communication throughout the District Set goals, work independently and drive results

Produce high quality work, including strong attention to detail

Manage multiple assignments, priorities, and projects in a demanding environment Adapt to feedback and focused on continuous improvement

Communicate effectively with other Departments and school sites

Learn new software applications and assist sites in using Academic database tools Work as an integral member of a team

Operate personal computer, related software, and other office equipment

PREREQUISITESBachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in Education, Business Administration or related field. A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement

Three (3) years experience in project management at school sites and in supporting large strategic initiatives

Experience should include project management techniques and tools, group organization, communications, material preparation, task management, and cost and benefit financial analysis

Knowledge of both theoretical and practical aspects of project management preferred

Valid California Driver's License

Must have reliable transportation to perform duties, including valid California Driver's License and insurance

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Middle School Network Office
Salary Range: $77,575.92 - $99,008.22 / Per Year
Shift Type: Full-Time

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