Description
Position at IDEA Public Schools

Role Mission: IDEA Public Schools' vision is to become the largest producer of low-income college graduates in the state of Texas. As a leading charter organization, IDEA Public Schools is on track to make this vision a reality. The Coordinator of Alumni Success is responsible for supporting the strategies to meet goals aligned to college persistence and graduation. The Coordinator for Alumni Success is responsible for logistics, data collection and other tasks to support the functionality of the Alumni Success Team as a whole.

Accountabilities

95% of DCCs/CCs and Alumni Managers agree that logistics of alumni events meets expectations or exceed expectations.

• Manage and prepare the logistics (transportation, venue, food) for events like Pre-College Institute, Alumni Bash, and Welcome Back events
• Reach out to team members in a timely manner in order to prepare materials

• Ordering and preparing food/snacks/location in a timely manner
• Event logistics are planned and executed on time and with excellence
• Event invites are created and shared with all stakeholders
• Supports with alumni outreach where needed
• Partner with the C ollege Success T eam , marketing and events teams to ensure events are executed with quality

Maintain Alumni Success Database with timeliness and accuracy

• Ensure all National Student Clearinghouse data is uploaded and maintained in the Salesforce platform in November, April, and August
• Create goal aligned reports for the AST and the CST and run reports bi-weekly
• Curate content of HUB site with reports pulled from Salesforce, updating weekly for progress to goals and semesterly with National Student Clearinghouse data
• Clean and upload data, including historical records, automatically and manually into the Salesforce platform

90% of Purchase Card Reconciliations are completed without error, 90% of reimbursements are completed in a timely manner.

• Reaching out to team members in a timely manner to receive receipts
• Spending accurate within 10% of projected budget
• Obtain and audit all p-card statements and receipts
• Stay current with all purchasing policies and compliance requirements, communicate these to all card holders

• Communicate with team regarding needs and plan purchases according to budget and team needs
• Communicate deviations from budget to manager immediately

95% of alumni agree that communication from the Alumni Success Team is timely, helpful, and engaging.

• Manage, create, and maintain the social media account, increasing reach to alumni base with daily and weekly posts
• Research effective social media posts in various sectors to create compelling content

• Outreach to alumni for focus stories to share via social media and newsletters
• Manage the MyEmma mass communication emails to alumni sending at minimum 1-2 mass emails per month, with a goal of 25-50% click rate
• Create and maintain the quarterly Alumni Newsletter, spotlighting alumni in the field
• Collect data on alumni via surveys and focus groups aiding to improving communication and strength of network

100% of travel and logistics for Alumni Success Team is completed without error and within budget

• Coordinate travel for Managing Director and Alumni Managers for Trainings and Conferences
• Ensure per diems are submitted in a timely manner so that funds are received prior to travel
• Ensure all transportation to and from locations is secured and payments a processed without error

100% of budgeted funds are utilized without discrepancy

• Report on budget to Senior Director of College Success on a weekly basis

• Ensure all funds are appropriated for contracted services correctly through the P urchase O rder process
• Review monthly budget for Alumni Success Team to ensure that the AST is fiscally responsible.

We look for Team and Family who embody the followingvaluesand characteristics:

• Believes and is committed to our missionand being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them

• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepren eurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes

• We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.

Competencies:

• Beliefin the potential of all students and in the contributions and work of all staff members to achieve ambitious student outcomes Superior attention to detail and record management
• Experience developing collaborative partners and building relationships, across various stakeholders (college students, families, business partners)
• Strong communication skills and ability to influence others through various platforms
• Strong knowledge of basic Microsoft Excel functions
• Ability to work flexible hours, including evenings
• Ability to travel 25% of the time

Qualifications:

• Education: Bachelor's Degree
• Experience: 1-2 years professional experience, preferably in education, or within a nonprofit

Knowledge and Skills:

• Microsoft Office (Excel, Outlook, Word, Powerpoint )

• Competence of various social media platforms, including Facebook, Twitter, Instagram, etc
• Knowledge of Salesforce Platform, preferred

Preferred Location of San Antonio

Salaries for this role typically fall between $36,800 and $43,300, commensurate with relevant experience and qualifications.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.